StayTrak Drop In Daycare Software

Quick & Easy Check In and Out
Easily find the child out of possibly thousands on file; make sure only an authorized adult is checking them in or out; instantly alert you to any conditions you need to know about or incidents that happened during the visit; parent self-check-in option; group check-in for school bus drop-offs
Easily find the child out of possibly thousands on file; make sure only an authorized adult is checking them in or out; instantly alert you to any conditions you need to know about or incidents that happened during the visit; parent self-check-in option; group check-in for school bus drop-offs
Billing – No more complicated calculations
Automatic billing calculations for all scenarios; entire family is billed on the same invoice regardless of rates or programs; any number of rates based age, number of children, membership status, family groupings; discount coupons; sell items; charge fees; calculates taxes
Automatic billing calculations for all scenarios; entire family is billed on the same invoice regardless of rates or programs; any number of rates based age, number of children, membership status, family groupings; discount coupons; sell items; charge fees; calculates taxes
Multiple Center Management – Share data between centers
Multiple centers under the same ownership can share family information and prepaid plans; franchise organizations can run combined reports for all centers.
Multiple centers under the same ownership can share family information and prepaid plans; franchise organizations can run combined reports for all centers.
Family Data – know your families and children, and safely keep required information
Online registration; membership tracking; photos; upload documents
Online registration; membership tracking; photos; upload documents
Prepaid Plans / Packages – StayTrak keeps track of everything
Track by number of hours and/or by dollars; prepaid period plans for programs like preschool, after school, date night, and summer camps sold as days, weeks, or months; gift certificates
Track by number of hours and/or by dollars; prepaid period plans for programs like preschool, after school, date night, and summer camps sold as days, weeks, or months; gift certificates
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Keeping track of information and billing for drop-in daycare centers is very different than for traditional daycare. Although some traditional daycare software packages have an “hourly billing” option, they aren’t geared towards rapid and frequent check-in and check-out as well as having literally thousands of registered families who may only visit every few months.

StayTrak has been in use in hundreds of centers since 2004, and can be adapted for any facility where customers are charged by the hour or time period such as after-school programs or adult day care.

The software can also be used at full time child care centers!

Schedule a Demo Today!

Some of our customers

Kids Garden, multiple locations in NC, SC, CO
Brownsburg IN
KidsTown - Customer since 2019Multiple locations in Colorado
Giggles - Multiple locations in NC and SC
Courtney's - Customer since 2016North Carolina
Island Time - Customer since 2011North Carolina
Big Sky Imaginarium - Customer since 2012Montana
Skidaddles - Customer Since 2011Multiple locations in OH and KY
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