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blueclockStayTrak has tracked over 1 million visits!

Billing:

  • Quick and easy check-in/check-out procedure with automatic billing calculation
  • Billing can be to the minute or to any interval you select, such as every 15 minutes
  • Wide range of billing rate options including multi-child discounts
  • Customers can buy hours, days, weeks or months in advance - multiple plans supported
  • Supports prepaid dollar plans and dollar and/or hour gift certificates
  • Supports dollar and/or hour coupons and other types of discounts
  • Supports additional purchases such as meals or diapers
  • Supports multiple programs, such as after school or summer camps. Automatically switches to drop-in billing if a child stays after their program ends for the day.
  • Children visiting from the same family are all billed on the same invoice at check-out, even if they are enrolled in different programs or pay different rates due to age, etc.
  • Daily summary by payment types for end-of-day reconciliation
  • Supports membership and/or registration fees for any time period

Child Management:

  • At-a-glance center status page showing all children present, age, pick-up time, medical conditions, special needs and quick access to detailed information such as contact phone numbers
  • Associate notes and reminders with a specific child or family. No need for yellow sticky notes or "information transfer" at shift change.
  • Tracks meal choices and automatically bills as needed
  • Automatically prints name tags at check-in time
  • Ability to associate photos with an adult, child or entire family

Record Keeping:

  • Family history is maintained for all prior visits and invoices
  • Customers can pre-register online or at a kiosk at your center
  • Multiple ways to look up a family, such as by adult name, child name or phone number.
  • Report generator for creating custom reports on any data kept in the system
  • Automatically tracks and enforces regulatory limitations on child visits such as 20 hours max per week, 4 hours max per day, etc.

Employee Management:

  • Time Clock for tracking employee hours
  • User based security with different levels of access and abilities for staff members

Multiple Center Management:

  • Supports multiple centers under the same ownership so customers do not have to register at each center
  • Supports franchise organizations and allows headquarters to generate combined reports for all centers